Downstream Data Coordinator

• Location: Melbourne, Adelaide, Brisbane, Gold Coast, Sydney or Perth
• Be part of an industry-leading, supportive, and positive work culture
• 6-month contract | Kaplan Business School and Australian Pathways

Role

Kaplan Business School and Australian Pathways are seeking a Downstream Data Coordinator to join our National Operations team on a 6-month contract.

This role is responsible for supporting the secure, timely and efficient distribution of data to internal stakeholders. You will help develop and maintain data distribution solutions, monitor downstream data usage, support data quality and integrity, and provide ad hoc reporting and insights to assist business decision-making.

Working closely with leadership teams, quality and compliance teams, IT, business systems and operational stakeholders, this role will suit someone with strong Power BI, Power Automate, SharePoint and Excel automation experience who enjoys turning data into practical business insights.

Responsibilities:

• Develop and maintain Power BI Apps and access provisions to ensure data is securely shared with intended audiences.
• Build and maintain SharePoint groups, lists, pages and supporting elements to enable efficient and scalable data distribution.
• Develop, maintain and document Power Automate cloud flows to support automated data sharing and reporting processes.
• Design and implement automated monitoring solutions within the Power BI technology stack to identify data quality issues and business rule deviations.
• Build and enhance data distribution tools using VBA, Macros, Office Scripts, SharePoint and/or Power Automate.
• Provide data, insights and analysis in response to ad hoc stakeholder requests.
• Partner with internal stakeholders to understand business problems and develop fit-for-purpose reporting and information solutions.
• Contribute to a positive, safe and collaborative workplace by adhering to Kaplan policies, procedures, WHS requirements and company values.

Requirements:

• Demonstrated experience using Power Query and Power BI across data ingestion, transformation, modelling and visualisation.
• Experience building Excel-based reports with direct connections to relevant Power BI data models.
• Solid experience building, maintaining and documenting Power Automate cloud flows.
• Working knowledge of SharePoint, including pages, access management and lists.
• Demonstrated experience building solutions in Microsoft Excel using VBA, Macros and/or Office Scripts.
• Tertiary qualifications in a relevant discipline, with experience in commercial analysis, business analysis, sales analysis, business partnering, performance reporting or operational reporting.
• Strong stakeholder engagement, business partnering and influencing skills.
• Excellent verbal and written communication skills, with strong attention to detail.

Desirable experience

Experience in higher education, international education, operational KPI development, data quality management, data definitions or collaboration platforms such as JIRA would be highly regarded.

Kaplan Business School

At Kaplan Business School, we are one of only nine self-accrediting institutes of higher education. We are recognised in Australia and globally as exemplars of international education, quality teaching, student support, employability and academic integrity. As such, Kaplan Business School is a winner of the Business School of the Year award at the prestigious global awards The PIEoneer Awards 2023. 
We deliver undergraduate and postgraduate courses in business, accounting, IT, marketing, management, tourism, entrepreneurship, health services, digital management, analytics, project management and leadership. Our flagship MBA program is Australia’s second largest in terms of student enrolments and among the most highly regarded.
We have a friendly and flexible leadership team who cultivate a culture of innovative methods of teaching and learning across five Australian campuses as well as online.

Don't delay in submitting your application. Applications close on 1st June 2026.

Background-Check Notice & Declaration

Kaplan and many of its major clients operate in highly regulated environments. This requires us to be proactive and diligent in relation to personnel background checks and to undertake thorough vetting of candidates for roles of this nature. To enable Kaplan to assess a candidate’s suitability for this role, each candidate will be required to answer pre-screening questions, and, if you receive a conditional offer of employment, you will be required to undertake the relevant background checks (unless Kaplan determines otherwise). These checks may include one or more of the following: verification of identity, working rights, criminal history, qualifications, and working with children clearance. If you are shortlisted, Kaplan will advise you which checks are required for this role and explain how you will undertake the checks. Kaplan is committed to handling your personal information appropriately. Please see the Privacy Policy at Kaplan.edu.au for information about how Kaplan may handle your personal information in connection with this application process.